Speed up Exchange, reduce disk space and have regulatory compliance!
Does this sound too good to be true?
Is your Exchange system bursting at the seams with sheer growth? Based on your current e-mail usage, can you see any other way out apart from deleting older data? Having a data deletion policy means that you could be deleting data that is required later.- How many days are spent in your organisation restoring old mail data?
- Have you added the costs of this in terms of extra hardware required, backup devices, IT personnel and lost downtime for your users whilst they wait in a data restore queue?
- Is this cost acceptable to you?
- Are you aware that if you are not archiving, you could be breaking the law?
- Have you heard about compliance?
Of course it is easy to just place limits on the data store and let this fix the problem but it really doesn't. What you are doing is saying to your users, "take your email out of the mail system if you want to keep it, and store it on your laptop." This causes further issues for your business: - Security - Moving email data to your laptop can represent a risk to your business if the laptop is stolen!
- Loss of company Intellectual Property (IP) - There is no way to retrieve this data if your laptop/desktop dies unless you are backing up desktops as well. Loss of company intellectual property (IP) could be costing your organisation a fortune. Up to 70% of company IP is believed to be locked up in the email system.
- Compliance - You may well find that you need to keep data for extended periods and this data should not only be kept but should be searchable for investigations. This is the law in the US and any company that is in Europe that has an American office.
These compliance laws in other forms are now being introduced into Europe as well: The Company Law Reform White Paper (a draft document on the future of Company law) sets out tough penalties for accounting offences, and is due to be debated by the UK Government in the near future. The European Union "Eighth Directive" is another example of pending legislation.
Do you want an archive solution that:
- Reduces the loading on the live Exchange system and reduces total operating costs of Exchange?
- Provides offline access to users on demand either through a synched copy of archive to users desktop or via a web front end?
- Enhances the ability to search across the data in archive for investigation purposes?
- Is easy to implement, poses no risk to the live Exchange system and can be up and running within a week?
- Gives full auditing and reporting capabilities?
- Guarantees business continuity if the live system goes down?
- Provides a single instance storage and access to business Intellectual Property which can be made available to CRM?
If you can answer yes to any of these then you have a requirement for compliant archiving! Parative has extensive expertise in Exchange archival solutions and can get you a solution that will be a great enhancement to your business as well as a cost cutter for all those time consuming investigations and lost data search and restores. We can also provide training for the solution onsite to your staff and show you how you can get the most out of the Microsoft Exchange product range. Call us on 0800 970 9851 for more information and to book a consultation with one of our experts.
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